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Expense Submission

Accounts Payable Workflow

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Expense Approval

Supervisor Review Portal

Expense Approval Request

Submitted by — pending your review

📄

Expense Submission

Accounts Payable Workflow

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1
Upload Receipt
2
Code & Review
3
Submit for Approval

Step 1 — Upload Receipt or Invoice

AI-Powered Parsing
ℹ Upload a receipt image or paste the invoice / email text. Claude AI extracts vendor, invoice number, date, amount, and terms automatically.
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Drop a receipt or invoice here

JPG, PNG, PDF images — or paste text below

OR PASTE TEXT / EMAIL
PAYMENT METHOD

If checked, "Pay To" will be set to American Express.

Additional Supporting Documents — will be merged with the main receipt

📎 Source Document

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Step 2 — Review & Code Expense

💳 American Express Card: "Pay To" has been set to American Express. The original vendor is noted in the description.
Invoice / Payment Details
    Select a vendor from the list, or request a new one.
    ↻ Refresh
    Suggested GL Coding
    GL Coding
      Submission Details

      Step 3 — Preview & Send for Approval

      READY
      ✓
      Approval link generated. Share this link with your supervisor () to review and approve the expense.

      Supervisor approval link:

      ✉ Open in Email App
      Coversheet Preview — Page 1 of PDF package Receipt attached as subsequent pages
      Pending Approvals
      Expenses submitted to you for approval
      ⏳

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      Department Expenses
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      Purchase Orders
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      💾 Save GL Model

      Request New Vendor

      Fill in as much detail as possible. An administrator will review and approve this vendor before it becomes available.

      New Purchase Order

      Attach the vendor's quote, scope of work, or any supporting document.

        Select a vendor from the list, or request a new one.
        Travel Vouchers
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        ✈

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        New Travel Voucher

        Trip Information

        Manual Per Diem Rates (OCONUS)
        $
        $
        M&IE/Day
        Lodging Max/Night
        GSA Fiscal Year
        $

        Per Diem (Meals & Incidentals)

        Full day = 100% M&IE. First/last day and day trips = 75%. Deduct provided meals.

        Personal Auto — Mileage

        ⚠ POV mileage cap of per trip applied. Gas receipts may be added separately in the Supporting Receipts section below.

        Other Commuting (Tolls, Taxi, Rental Fuel)

        Rental Car

        Max daily rate: $58.37/day (base + damage waiver). Exceeding this limit will be flagged for your approver.

        Lodging

        Air Transportation

        Other / Miscellaneous

        Summary

        Per Diem$0.00
        Personal Auto — Mileage$0.00
        Other Commuting$0.00
        Rental Car$0.00
        Lodging$0.00
        Air Transportation$0.00
        Miscellaneous$0.00
        Gross Total $0.00
        Less: Corp AmEx Charges$0.00
        Less: Travel Advance$0.00
        Net Due Employee $0.00

        Supporting Receipts

        Fuel, tolls, taxi, misc — attach here

        Attach gas receipts, toll receipts, taxi receipts, and any other supporting documents not tied to a specific line item. Accepted: JPG, PNG, PDF, HEIC (max 10MB). iPhone photos in HEIC format are automatically converted to JPG.

        ↩ Returned for Correction
        Please make the necessary corrections and resubmit.
        My Expense Submissions
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